RENAISSANCE CENTER RENTAL POLICIES & REGULATIONS

MFI Renaissance Center Patron Handbook

Welcome To MFI Renaissance Center. Thank you for your interest in our facility. Our goal is to make your planned activity/event is enjoyable and memorable. We would like to ensure that you as the event/activity host, and the guests attending your planned activity or event understand our policies and regulations. As the contract holder, you are responsible for ensuring those attending your event/activity also adhere to the policies and regulations.

Mission Statement

The MFI Renaissance Center is a multi-purpose event/activity space dedicated to providing a welcoming, safe, and professional environment for church ministries. We are committed to supporting the mission and vision of Mighty Fortress International Church and other Christian organizations by offering a facility where individuals can gather for fellowship, education, and community-building activities.

Table of Contents

  • General Information 

1.1. General Rental Guidelines

1.2. Venue Location & Contact 

1.3. Types of Events 

1.4.  Non-Alcoholic Facility Policy

  • Reservations and Fees 

2.1. Reservation Process 

2.2. Rental Fees 

2.3. Fee Structure

  • Usage Policies and Procedures 

3.1. Permitted and Prohibited Items 

3.2. Decorations

3.3. Food & Beverage

3.4. Set-Up and Take-Down 

3.5. Safety and Security 

3.6. Liability and Insurance 

3.7. Cancellation Policy

  • Our Venue Spaces

1. General Information

    • General Rental Guidelines
  • You are responsible to rent and reserve ALL the time needed for your event; The time should include and set-up, decorating, the event, and clean-up. Should your event begin or exceed the rental duration contract by more than 15 minutes, additional rental fees may apply or be deducted from your damage deposit.
  • The contact person listed on the rental agreement (contract holder) will assume responsibility and liability for their group and should be onsite for the rental period. This person is also responsible for the conduct of members of your group. Disorderly conduct is prohibited.
  • The contract holder shall assume responsibility for noise levels of their event and participants and shall not disturb the surrounding neighborhood.
  • Our facility is a substance, tobacco, and smoke free; this includes e-cigarettes, vaping or chewing products, gummies. This pertains to all indoor space and outdoor areas.
  • Illegal gambling is prohibited.
  • All persons or items associated with the rental must vacate the facility at the end of the rental period. No items are to be left overnight.
  • Firearms are strictly prohibited at the MFI Renaissance Center.

1.2. Venue Location & Contact

  • Address: 6470 City West Parkway, Eden Prairie, MN 55344
  • Phone: 612-997-4644
  • Email: info@renaissancecentermn.com
  • Website: renaissancecentermn.com
  • Business Hours: Monday–Friday, 9:00 AM–5:00 PM (for inquiries and reservations)
  • Facility Access Hours: 24/7 (for approved events)

1.3. Types of Events

The MFI Renaissance Center is suitable for a wide range of events, including but not limited to:

  • Religious gatherings and fellowship events
  • Educational seminars and workshops
  • Business meetings and conferences
  • Social networking events
  • Training and team-building sessions
  • Charitable and fundraising activities
  • Non-profit community meetings

1.4. Non-Alcoholic Facility Policy

In alignment with our mission and values, the MFI Renaissance Center is a strictly non-alcoholic venue. No alcoholic beverages are permitted on the premises at any time. Patrons found to be in violation of this policy may be asked to vacate premises and may forfeit all fees and deposits. Violators may be excluded from future access to the facility.

2. Reservations and Fees

2.1. Reservation Process

  • Inquiry: All event inquiries must be submitted through the “Request a Reservation” form on our website.
  • Review: Our team will review your request and contact you to discuss your event needs, confirm availability, and provide an initial quote.
  • Agreement: Once all details are finalized, a Rental Agreement will be issued. The agreement must be signed by the Event Host and a representative of the MFI Renaissance Center.
  • Payment for Rental: To secure your reservation, the full amount is required to be paid at the time the reservation is confirmed and signing of the Rental Agreement.
  • Cancellations: Please visit our website to see separate document to understand the cancellation dates and fees associated with hourly and full-day facility rental. Please submit all cancellations requests in writing to info@renaissancecentermn.com.
  • Damage & Cleaning Deposit: A damage/cleaning deposit is required for each rental. Damages not only include physical damages, but violations to the facility’s Policies and regulations. This deposit will be refunded within 3-5 business days after your event if no problems or no damage was incurred. If the facility rental policies are not met, the damage/cleaning deposit will be forfeited. If necessary, additional fees for excess damage to the facility will be the responsibility of the renter. (See separate document)

2.2. Rental Fees

Rental fees are based on the specific space(s) and time requested. Our rates are structured to be affordable for non-profit and Christian organizations.

  • Church Member Rate: A special reduced rate is available to members of Mighty Fortress International Church for personal non-church related activities/events.
  • Corporate Rate:  Rental fees for Corporations and businesses have a different rental fee structure. Please contact us for more information.

2.3. Fee Structure

  • Hourly Rate: Please contact us for a detailed rate sheet or visit our website.
  • Damage/Cleaning Deposit: A damage/cleaning deposit is required for each rental. Damages not only include physical damages, but violations to the facility’s Policies and regulations. This deposit of $250 will be refunded within 3-5 business days after your event if no problems or no damage was incurred. If the facility rental policies are not met, the damage/cleaning deposit will be forfeited. If necessary, additional fees for excess damage to the facility will be the responsibility of the renter. (See separate document)
  • Staffing Fee: Depending on the size and nature of the event, MFI Renaissance Center may require on-site staff. All staffing expenses will be included in the final invoice.
  • Equipment and Services: Additional charges apply for the use of specialized equipment (e.g., A/V, microphone, monitor display) or additional services; for example setting up for your event

3. Usage Policies and Procedures

3.1. Permitted and Prohibited Items

  • Permitted:
    • Outside catering and food services.
    • Non-alcoholic beverages.
    • Decorations that do not cause damage (e.g., Command Strips, Blu-Tack).
  • Prohibited:
    • Alcohol, illegal drugs, and smoking (including e-cigarettes and vaping) are strictly prohibited inside and outside of the building and it premises.
    • Illegal gambling is prohibited.
    • Firearms are strictly prohibited
    • Fireworks, open flames (including candles), and pyrotechnics.
    • Glitter, powder, bird seed, confetti, and rice.
    • Nailing, stapling, or using tape that may damage walls, floors, or furniture.
    • Animals (with the exception of service animals).

3.2. Decorations

  • Installation of decorations must be completed within the allotted time of your reservation.
  • No items may be taped, tacked, or adhered to any wall. The large back room has an open ceiling. You can hang additional decorations as you desire. We are not responsible for injuries related to your team hanging decorations from the ceiling.
  • No paper/metallic confetti, glitter, powder, bird seed, rice or small decorations may be used in the building or on the premises.
  • Balloons must be securely anchored (with appropriate weights).
  • No open flame candles without vase/votives. No fireworks, sparklers, and fog machines allowed.
  • Renters will be required to use available chairs and tables provided by the facility. No large outside furniture is permitted to be brought in, for example stages.

3.3. Food and Beverage

  • All event/activity hosts can bring in their own food/beverage or can use outside caterers as needed.

3.4. Set-Up and Take-Down

  • The rental period specified in the Rental Agreement includes all set-up and take-down time. Patrons are responsible for ensuring all activities, including clean-up, are completed within this timeframe.
  • The venue must be returned to its original condition. This includes placing furniture back in its designated location, bagging all trash, and cleaning any spills or messes.
  • In the event of any damage to property, malfunctioning equipment of an item that was missing at the time of your event, the contact’s person/name of person on rental agreement will be required to submit a “Post-Event Report Form”. The form will be reviewed by an MFI Renaissance Center staff member, relevant fact-finding process will be completed, and a response will be issued within 48 hours.

3.5. Safety and Security

  • The Event Host is responsible for the conduct and safety of their attendees.
  • Fire exits, hallways, and doorways must remain clear and unobstructed at all times.
  • Children under the age of 16 must be supervised by an adult at all times.
  • The MFI Renaissance Center reserves the right to require additional security personnel at the Event Host’s expense for events that involve high attendance, or other potential security concerns.

3.6. Liability and Insurance

  • The Event Host/contract holder is responsible for any damage to the facility, furniture, or equipment caused by themselves or their attendees.
  • Any group, individual or organization using the MFI Renaissance Center agrees to indemnify and defend the facility, its agents, and employees from all damages, loss of property. Additionally assumes all liability for any personal injuries, including death, caused by participants at the scheduled event. The contract holder will be responsible for all damages, including those more than the deposit and must reimburse the MFI Renaissance Center of the cost of reasonable attorneys’ fees spent on legal representation arising out of the use of MFI Renaissance Center.
  • It is highly recommended that the Event Host secure a special event liability insurance policy to protect against unforeseen incidents.

3.7. Cancellation Policy

  • Cancellations: See separate document to understand the cancellation dates and fees associated with hourly and full day facility rental. Please submit all cancellations requests in writing to info@renaissancecentermn.com.
  • The MFI Renaissance Center reserves the right to cancel an event at any time in the event of a local/state/national emergency, unsafe facility conditions for example plumbing/ventilation issues, or if there is reasonable suspicion that the policies outlined in this handbook will not be adhered to.
  • In these circumstances, the contract holder will not hold MFI Renaissance Center responsible for any disruption the cancellation may cause; for example, contract holder’s payment of funds to outside caterers etc. We will make all reasonable attempts to notify the contract holder immediately if cancellation is required and will help in rescheduling the event if applicable.

4. Our Venue Spaces

The MFI Renaissance Center offers a flexible event/activity space that can be configured for your specific needs. Available spaces include:

  • Multipurpose Room: (Capacity: 50)
  • Café/Lounge: (Capacity: 23)
  • Conference Room: (Capacity: 6)

Please refer to the “Request a Reservation” form for details on available setups, including banquet, theater, classroom, and more.

MFI Renaissance Center Leadership

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